Preview of page 1 of 4
Real Estate Contract Tracking Checklist
Dates, deadlines, documents and contingencies in one place
A practical tracking sheet for keeping every contract organized, especially when you are managing more than one deal at a time.
Track contract dates, deadlines, documents, contingencies and follow-up tasks across every deal.
Best for: Agents juggling several contracts at once.
4-page PDF · 37 checklist items · key dates and notes sections
Or get all 15 checklists for $19.99 with the Complete Bundle.
What's inside
1. Contract Basics · 7 items
- Property address and parcel number
- Buyer and seller names as written in the contract
- + 5 more in the PDF
2. Deadline Calculation · 7 items
- Confirm how your contract counts days (calendar or business days)
- Confirm what time each deadline ends
- + 5 more in the PDF
3. Document Tracking · 12 items
- Executed purchase agreement and all addenda
- Agency / brokerage disclosures
- + 10 more in the PDF
4. Contingency Follow-Up · 5 items
- Inspection contingency: resolved, extended or terminated
- Financing contingency: resolved, extended or terminated
- + 3 more in the PDF
5. Keeping Multiple Deals Organized · 6 items
- Use the same file structure and naming for every transaction
- Review all upcoming deadlines at the start of each day
- + 4 more in the PDF
Key dates you'll record
Binding Agreement Date · Earnest money due · Due diligence / inspection ends · Financing contingency · Appraisal contingency · Sale-of-home contingency · HOA document review ends · Closing date · Possession date
General guidance for U.S. real estate professionals; not legal advice. Your contract, state law and brokerage policies control.
Prefer to read first? Free guide: how to keep track of real estate contracts
Related checklists
Ready to Manage Your Transactions More Easily?
TransactTHAT helps real estate professionals organize transactions, manage important deadlines, track tasks, and automate client reminders—all in one place.
Start My 30-Day FREE Trial →